About GP Collections
We collect information about a wide range of GP services for a number of different organisations and purposes, using a number of different systems.
Organisations we collect information for include:
- NHS England to calculate GP payments for achievement under the Quality and Outcomes Framework (QOF) and delivery of Enhanced Services and vaccination programmes (collectively known as quality services).
- Other government departments about certain medical conditions and GP activity.
- Universities and other organisations for academic research and services such as screening programmes.
The systems involved in GP data collections include the following:
- General Practice Extraction Service (GPES) to collect information (data).
- Calculating Quality Reporting Service (CQRS) to record practice participation and to process and display information.
- GP clinical systems to record information at practice level.
The information collection process involves gathering information in the form of data and copying it from one system to another. Data is collected automatically over a specified period of time. This is often referred to as an extract.
We typically conduct GP collections using the following process:
1. GPs record activity for the services they provide in their clinical systems.
2. NHS England, or another organisation, requests information about a particular GP service.
3. NHS England area teams offer GPs the option to participate in collections for that service
4. GPs agree to participate in collections for that service on CQRS.
5. We collect information from GP clinical systems using GPES over a specified period.
6. If required, GP staff enter information manually into CQRS.
7. We display the information we collect in CQRS.
8. GPs check that the information collected is the same as is in their clinical system.
9. If it's payment related, GPs 'declare' information from the collection to Regional Local Offices - who approve via CQRS.
10. We provide the information to the organisation that requested it.
Some GP information needs to be inputted by hand into CQRS – for example, some Enhanced Services. This is either because the service hasn't yet been set up for automated collection or the organisation requesting the information hasn't chosen this method.
Once it's entered, manually collected information is processed and displayed in CQRS in the same way as automatically collected data. We advise GPs in advance if a service needs to be manually input and provide CQRS user guidesexplaining how to do it.
Types of Services
Quality and Outcomes Framework (QOF)
We collect information about GP achievement under the Quality and Outcomes Framework (QOF) and supply this to payment agencies at specified points throughout the year. GPs then receive payment for these services. For details about how QOF collections are run and what practices need to do at financial year-end see Quality and Outcomes Framework (QOF).
We collect information for NHS England about GP delivery of designated Enhanced Services.
We collect information about other GP activities and other initiatives aimed at improving care, such as the Alcohol-related risk reduction scheme.
We collect information for organisations for approved non-commercial research or planning purposes. Collections planned for 2015/16 include the General practice to diabetic retinopathy screening (GP2DRS) service for Public Health England (PHE). The GP2DRS service will help improve processes for the NHS Diabetic Eye Screening Programme(NHSDESP) which screens people at risk of developing diabetes related blindness.
Data Provision Notices and Section 259s
The Health and Social Care Act 2012 (the Act) gives the Health and Social Care Information Centre (HSCIC) statutory powers, under Section 259 (1), to require data from health or social care bodies or organisations who provide health or adult social care in England.
The Department of Health (on behalf of the Secretary of State) or NHS England may direct the HSCIC to establish a data collection.
For more information about the GP Collections service, or to make an initial enquiry, contact firstname.lastname@example.org.